Privacy Policy

Last updated on September 5, 2019

1. Introduction

Almarq Inc. ("we", "our", or "us") is committed to protecting your privacy. This Almarq Privacy Policy ("Policy") describes the categories of Personal Data we process in connection with your use of this Website “eeJAPAN.jp” ("Website") and the services, features or content we offer ("Services"), the purposes for which Personal Data is collected, the parties with whom we share it, the security measures we take to protect your data. It also informs you about your rights and choices with respect to your Personal Data, and how you can contact us to inquire about our data protection practices. Please read this Policy carefully. In the event you disagree with any provision in this Policy, please do not use our Website or provide any Personal Data. This Policy may change from time to time, for more information about Policy amendments see Section 10 below.

2. Data Controller and Data Protection Contact Point

For the purpose of this Policy

Almarq Inc. ("Almarq")
19-19 Enoki-cho, Suita
Osaka, 564-0053, JAPAN

is responsible for the processing of your Personal Data as Data Controller. We have set up a Data Protection Contact Point that will handle any questions or requests you may have concerning this Policy, your Personal Data, and its processing. For any questions, requests or complaints concerning the application of this Policy or for exercising your rights, as described in this Policy, you can contact us at the Data Protection Contact Point

Data Protection Contact Point
Marketing Division
Email: [email protected]
Almarq Inc.
19-19 Enoki-cho, Suita
Osaka, 564-0053, JAPAN

3. Personal Data We Collect About You and How We Collect It

(1)

Personal Data You Give to Us
Our Website offers you the possibility to contact us via email, or otherwise provide information directly to us, and/or interact with us in social media. The Personal Data thereby collected includes

1: • Identification data: name, title, Email address (private and/or professional), address (private and/or professional), telephone number (residential, business);
2: • Personal characteristics: age, gender, date of birth, occupation and nationality;
3: Address
4: phone number
5: Affiliation and position
6: Other personal information arbitrarily entered in application forms and inquiries
7: ID and password for using this website
8: Social media information

(2)

Personal Data We Automatically Collect
As you navigate through our Website, we use automatic data collection technologies to collect certain Personal Data about your device, browsing activity, and patterns, including:

4. For Which Purposes We Process Your Personal Data and on What Legal Bases

(1)

Personal information collected on this website may be processed in the following cases in order to achieve the operational purpose of this website. The personal information of 3 (1) above used in this case is as listed in the attached table.

1: To match users and overseas members
2: For answers to inquiries, etc.
3: To distribute information by e-mail magazine
4: To provide user support for the use of this website
5: For recruitment, proposals, and hearings related to matching
6: For statistics and investigation
7: Other smooth operation and improvement of this website

(2)

The collected personal information will be handled in accordance with the handling of personal information specified in this Privacy Policy and eeJAPAN Terms of Use. In addition to the cases specified in (3), the information collected on this website is subject to the third exception except when there is a request for disclosure based on laws and regulations, with the consent of the principal, or for any other special reason. Will not be provided to the party.
The collected personal information will be stored as long as it is useful for the purpose of collection and processing. However, it will be deleted if the user withdraws his / her consent to the collection / processing of his / her personal information or if the Company deems it necessary.

(3)

The Company may disclose personal information to the following third parties on the condition of ensuring the safety of personal information and complying with related laws and regulations.

1: Third parties other than our company
2: Buyer of our business (or buyer of business related to this website) or third party to merge with

(4)

Disclosure of personal information to third parties may involve the transfer of personal information outside the EEA. However, no transfer will be made if any of the following is not true:

1: Relocation to a country where the European Commission recognizes that the level of protection of personal information is appropriate (a country with sufficient adequacy)
2: Transfer to a contract partner that has entered into a Data Transfer (or Processing) Agreement that includes the Standard Contractual Clauses designated by the European Commission (Personal data protection measures by imposing parties with the same level of personal information protection obligations as those outside the EEA) .

5. How Long Do We Keep Your Personal Data

(1): We will not retain your Personal Data for longer than is allowed under the applicable data protection laws or for longer that is necessary in relation to the purposes for which it was originally collected or otherwise processed.

In the absence of statutory retention periods, alternatively after completion of those periods, we will erase your Personal Data. Further, we will erase your Personal Data where one of the following applies: (i) when you withdraw your consent (where lawfulness of processing was based on your consent) and there is no other legal ground for the processing; (ii) when you object to the processing and there are no overriding legitimate grounds for the processing; (iii) when your Personal Data has been unlawfully processed; and (iv) when it is necessary to comply with legal obligations.
(2): The information stored in the cookie may be used to assist the user's input at the request of the user, but the cookie is not used in association with personal information for purposes other than those described above. In addition, it is not possible to identify individual users only with information stored in cookies. By changing the browser settings yourself, you can refuse to receive cookies and display a warning when they are received, but if it is refused, some services on this website will use Please note that it may not be possible.
(3): This website uses the following ad technologies when using cookies. See Cookie Policy for details.

6. Protecting Your Personal Data

We have taken into account the state of the art, the costs of implementation and the nature, scope, context and purposes of processing as well as the risk of varying likelihood and severity for the rights and freedoms of natural persons, and implemented appropriate technical and organisational measures to ensure a level of security appropriate to the risk, including inter alia as appropriate

1: the pseudonymisation and encryption of Personal Data;
2: the ability to ensure the ongoing confidentiality, integrity, availability and resilience of processing systems and services;
3: the ability to restore the availability and access to Personal Data in a timely manner in the event of a physical or technical incident; and/or
4: process for regularly testing, assessing and evaluating the effectiveness of technical and organisational measures for ensuring the security of the processing.
5: Rights that are not subject to decisions (profiling, etc.) that are based solely on automated processing and that may have a legal or significant impact on yourself

7. Disclosure of Personal Data

For the purposes for which we collect your Personal Data, we may disclose it to the following categories of recipients

8. International Data Transfers

International data transfers refer to transfers of Personal Data outside of the European Economic Area ("EEA"). We are a company in Japan. Accordingly, our business requires the transfer of Personal Data to and from third parties, which may be located outside the EEA. We will only transfer Personal Data to countries that provide for an adequate data protection standard meeting the requirements as set out by the European Commission. Data transfers to countries not meeting that threshold will only occur in accordance with international data transfer agreements based on EU Standard Contractual Clauses.

9. Your Rights with Regard to Your Personal Data

We want to be as transparent as possible with you, so that you can make meaningful choices about how you want us to use your Personal Data.
We remind you that you can at any time exercise certain data protection rights

・The right to request access to your Personal Data, which includes the right to obtain confirmation from us as to whether or not Personal Data concerning you is being processed, and where that is the case, access to the Personal Data and information related to how it is processed. You may always contact us at the Data Protection Contact Point (see section 3 "Who can you contact in case you have questions or requests?") to find out what Personal Data we have concerning you and its origin.

・The right to rectification or erasure of your Personal Data, which includes the right to have incomplete Personal Data completed, including by means of providing a supplementary statement, certain rights to request us to erase your Personal Data without undue delay.

・The right to restrict or object to processing concerning your Personal Data, which includes restricting us from continuing to process your Personal Data under certain circumstances (e.g., where you contest the accuracy of your Personal Data, processing is unlawful, your Personal Data is no longer needed for the purposes of processing, or you have otherwise objected to processing related to automated individual decision-making).

・The right to data portability, which includes certain rights to have your Personal Data transmitted from us to another controller.

・Where data processing is based on your consent, the right to withdraw consent at any time.

・The right to lodge a complaint with a data protection supervisory authority.

Any requests related to the above rights can be made by sending an email to the Data Protection Contact Point listed above.

(Appendix) Purpose of use, grounds and contents of personal information

Purpose of use and legal basis	Contents of personal information
For matching between users and overseas members (setting, preparation, execution, follow-up, etc.) [Rationale] Contract fulfillment, legitimate interests (to make users accessible to overseas members)	Identification data: name, title, Email address (private and/or professional), address (private and/or professional), telephone number (residential, business); phone number Personal characteristics: age, gender, date of birth, occupation and nationality; Address Other personal information arbitrarily entered in application forms, inquiries, etc. Social media information
For answers to inquiries, etc. [Rationale] Contract performance, legitimate interests (improvement of services on this website)	Identification data: name, title, Email address (private and/or professional), address (private and/or professional), telephone number (residential, business); Affiliation and position phone number Personal characteristics: age, gender, date of birth, occupation and nationality;
To distribute information by e-mail magazine [Rationale] Legitimate interests (to inform you of changes to this privacy policy, to improve the services of this website)	Identification data: name, title, Email address (private and/or professional), address (private and/or professional), telephone number (residential, business); Affiliation and position Personal characteristics: age, gender, date of birth, occupation and nationality;
To provide user support for the use of this website [Rationale] Contract fulfillment	Identification data: name, title, Email address (private and/or professional), address (private and/or professional), telephone number (residential, business); Affiliation and position phone number Personal characteristics: age, gender, date of birth, occupation and nationality; ID and password for using this website
For recruitment, proposals, hearing of opinions, etc. related to matching between users and overseas members [Rationale] Legitimate interest (to improve the services of this website)	Identification data: name, title, Email address (private and/or professional), address (private and/or professional), telephone number (residential, business); Affiliation and position phone number Personal characteristics: age, gender, date of birth, occupation and nationality; Social media information
For statistics and research [Rationale] Legitimate interests (to introduce services that may be of interest to users, to improve the services of this website)	Affiliation and position phone number Personal characteristics: age, gender, date of birth, occupation and nationality; Address
Other smooth operation and improvement of this website [Rationale] Legitimate interest (to improve the services of this website)	Necessary items listed above